Business Support Officer Finance

Job description

Financial Transaction Management & Handling:

• Process of invoices, expenses and other financial transactions
• Liaise with internal stakeholders and external vendors.
• Monitor financial workflows and deadlines, proactively identifying and addressing issues or bottlenecks.
• Support the implementation of process improvements to enhance efficiency and effectiveness within the finance department.

Administrative Support:

• Ensure adequate follow-up of specific mailboxes to support our local stakeholders.
• Maintain accurate records and files, both electronic and physical, ensuring compliance with data protection regulations.
• Assist in the preparation of legal documents and obligatory declarations and handling all linked correspondence.
• Assist in preparing financial reports, presentations, and documentation as required.

Data Management:

• Input and maintain financial data in relevant databases, spreadsheets and software systems.
• Ensure accurate follow-up on, verify timesheets, and process them in the relevant systems.
• Conduct regular data checks and audits to ensure data integrity and accuracy.
• Assist in the analysis and interpretation of financial data to support decision-making processes.

Communication and Collaboration:

• Serve as a central point of contact for all internal inquiries related to finance data, processes and procedures. Provide timely and accurate information, or directing queries to the appropriate person.
• Collaborate with colleagues across different departments to facilitate cross-functional initiatives and projects.
• Communicate effectively with team members and management, report progress, highlight concerns and suggest solutions when needed.

Criteria

• A bachelor's degree in finance, accounting, business administration or a related field is preferred.
• Proven experience in a similar administrative or support role, particularly in finance or accounting.
• Strong proficiency in MS Office Suite, particularly Excel, Word and PowerPoint.
• Familiarity with financial software and databases (e.g. Afas, Sage, Adfinity) is a plus.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Exceptional attention to detail and accuracy in data entry and documentation.
• Effective communication skills, both written and verbal, with the ability to interact professionally with colleagues at all levels.
• Languages: Dutch and/or French, fluency in English is a must.
• Proactive mindset, with the ability to anticipate needs, identify opportunities for improvement and take initiative.
• Adaptability and willingness to learn new tools and processes as required.

Offer

• You will work in a strong, agile, fast-paced and growing organization.
• Location: The Finance team works mainly out of the Sisu offices in Antwerp. However, depending on your situation, you can work partly from home or out of one our other offices.
• Flexibility: We are proud of our flexible working arrangements. These arrangements allow us to support you in building a successful career without requiring you to sacrifice your personal priorities.
• Inclusion: At Sisu, we are passionate about the inclusion and support of individuals of all groups; we do not discriminate based on race, religion, gender, sexual orientation or disability status.